Audit Logs

Every change made within Visiopharm's database, including changes to studies and images, is recorded in an Audit Log. This enables users to review changes made at a specific time, by a particular user, or for a specific event type.

The Audit Log is a chronological list of records that provides a trail of the activities in Visiopharm. This includes any additions, changes or removals a user have made.

The Audit Log can be exported by right-clicking a folder in the Database and selecting Audit Log. This opens a menu with three options illustrated in the image below. To export the Audit Log, select either Export... or Export incl. Results..., depending on the level of detail required (see the section Export vs Export incl Results for more info).

Exporting Audit Log

A file browser then opens, allowing you to choose between two export formats: .tsv or .pdf. Select the preferred format and save the file. The Audit log is then exported.

info

The PDF format is more user-friendly, provides additional details, and offers a better overview of the Audit Log.

An excerpt of an Audit Log exported as a PDF is shown below.

An excercption of the Audit Log in pdf format. The tracked activity here, is the user adding af study.

Export vs Export incl Results

When exporting the Audit Log, two options are available:

Selecting Export generates an Audit Log containing only changes made at the database level, such as renaming studies, adding images to studies, and similar administrative actions.

Selecting Export incl. Results generates a more comprehensive Audit Log that also includes changes made within studies, such as image modifications, app executions, saving results, and other user actions. The PDF export additionally contains the results associated with app executions, providing a complete record of both user actions and generated outputs.

Add Reason For Change

To further improve workflow traceability, it is possible to add reasons for changes. This is useful for documenting specific circumstances and providing context for why a particular action or change was made.

To add a reason for a change, click Add Reason for Change in the Audit Log menu. This opens a new window where a comment can be entered to document the reason for the change.

Add Reason for change

Note, it is also possible to add a reason for change directly from an image. Right-click the image, select Audit log, and then click Add Reason For Change. The comment will be added to the Audit Log and automatically linked to the image path.

caution

The audit log is not protected against changes. Therefore, the logs cannot be used as evidence against a certain user.